Calculator
How we calculate
Every number in the calculator, with its formula and source.
With your numbers, worked out in your browser; nothing is stored or sent.
Back to the calculator| Hires, moves, exits a year | 15, 10, 15 (40 cases; hires and moves are examples, exits at 15.3 % according to Ravio) |
|---|---|
| Of these, not done on time or in full | 1 of 10 (example) |
| Days until access then ends | 7 (example) |
| Suspended accounts of former staff | 0 (example) |
| HR minutes and IT minutes per case | 10 (example) and 5 to 15 (the founder's experience) |
| Hours waited per hire not ready | 4 (example) |
| Days until an account stops costing | 30 (example) |
Example for 100 employees: people who had already left had access to the Google Workspace on 11 days in total over the year. 4 of 40 cases are not done on time or in full. On top of that come 16 to 22.7 working hours a year. At €50.20 per hour (Destatis) and with €201 for licences of former staff (€13.60 per user and month, according to Google), that is €1,004 to €1,339 a year.
The access days and the moves with old access are not included: we found no solid figure for what they cost.
An estimate, not a measurement: the IT minutes per case are the founder's experience; everything else is a sourced figure, your input or an example.
These are example values. With JavaScript on, you can enter your own numbers here.
For you, idenflow pays for itself as long as it costs less than the part of this cost that, in your judgement, it takes off your hands. How much of this idenflow takes off your hands has not been measured yet.
Every hire and exit that matches a playbook's conditions gets the same steps from it in idenflow. Every written change, every approval and every step is in the audit log, with the person or system and the time.
Not included: the time to fix a case that slipped; devices and apps other than Google Workspace; the same work when several teams or countries do it separately; anything beyond new hires' paid time.
OnlineMarketing.de on Deel / Censuswide (3 November 2026)
In a survey by Deel, an HR vendor, with Censuswide among 2,000 full-time employees in Germany, 32 % said they could still reach digital resources of a former employer after leaving (as reported by OnlineMarketing.de on 3 November 2026). We do not put a price on that access: we found no solid figure for it.
BSI, ORP.2 Personal, Edition 2023
The German BSI's IT-Grundschutz Compendium lists as a basic requirement that IT is told about every departure and that user IDs no longer needed are removed.
Google prices according to Google, excluding tax and promotions, read on 8 November 2026. Hourly rates: Germany from Destatis (Lohnkostentabellen 2025, section Information and communication), Austria from Eurostat (same section, 2025, provisional), Switzerland from the Swiss Federal Statistical Office (whole economy, 2020). Leaver rate from Ravio, a pay-data vendor: tech companies in Germany, 12 months to Q3 2026; for Austria and Switzerland an example value. IT minutes per case: the founder's experience, not measured. HR minutes, share of cases that slip, days until access ends, waiting hours, moves per year and days until an account stops costing: example values.
Sources
- Google, pricing (read on 8 November 2026)workspace.google.com
- Google, suspend a userknowledge.workspace.google.com
- Google, delete a userknowledge.workspace.google.com
- Google, reduce licencesknowledge.workspace.google.com
- Destatis, Lohnkostentabellen 2025www.destatis.de
- Eurostat, lc_lci_levec.europa.eu
- BFS, Arbeitskostenstatistik.admin.ch
- Ravio, employee retention trendsravio.com
- OnlineMarketing.de on Deel / Censuswide (3 November 2026)onlinemarketing.de
- BSI, ORP.2 Personal, Edition 2023www.bsi.bund.de
- BSI, ORP.4 Identitäts- und Berechtigungsmanagement, Edition 2023www.bsi.bund.de
The free check shows where your exits stand today: it lists leavers whose linked Google account is still active.
We will offer the free check once idenflow runs in production; you can request it now.